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Essential Paperwork & Documents
Before you part with any money, make sure the car comes with the correct paperwork. Missing or inconsistent documents can signal hidden problems, unpaid finance, or even stolen vehicles. Always cross-check names, addresses, and VIN numbers across every record before buying.
1. V5C Logbook (Registration Certificate)
The V5C logbook confirms the registered keeper of the vehicle — not necessarily the legal owner. It’s a critical document that should always be present and match the car.
- Ensure the VIN/chassis number matches the one stamped on the car.
- Check the seller’s name and address match their ID and the V5C.
- Be cautious if the seller claims the logbook is “in the post” — walk away.
- Only buy with an original V5C — not photocopies or screenshots.
- Look for the latest red-coloured version (post-2019) issued by the DVLA.
2. MOT Certificates and History
Every car over three years old must have a valid MOT certificate. Checking its history can reveal how well the vehicle has been maintained — and whether problems have been ignored.
- Check for advisories or repeated failures — signs of poor upkeep.
- Review gaps between tests which might suggest the car sat unused.
- Ensure mileage readings increase steadily year on year.
- Use GOV.UK’s free MOT history tool — it’s official and instant.
- Watch for “repaired” advisories that appear again in later tests.
3. Service and Maintenance Records
A solid service history proves regular maintenance and boosts resale value. Lack of records can mean skipped servicing or hidden faults.
- Look for stamped service books or digital records from garages or main dealers.
- Match invoices to the mileage and date on the odometer.
- Check for major jobs like cambelt, gearbox, or brake replacements.
- Ask the garage to confirm work if invoices look unclear.
- Regular services every 10–12k miles suggest careful ownership.
4. Finance or HPI Check Report
Always perform a vehicle history check before you buy. It confirms whether the car is on finance, stolen, written off, or clocked. Skipping this step can cost you thousands.
- Use trusted providers such as AutoData UK for instant reports.
- Confirm the car is free from finance and not recorded as stolen.
- Check write-off category and mileage records carefully.
- Save or print your full report for insurance and resale proof.
- Never rely on a seller’s verbal assurance — always verify yourself.
5. Receipts, Invoices and Proof of Sale
Once you’re happy with the car, get everything in writing. A simple receipt or bill of sale protects both buyer and seller if issues arise later.
- Include the car’s registration, VIN, mileage, price, and sale date.
- Both parties should sign and keep a copy for their records.
- Ask for VAT invoices if buying from a business or trader.
- Take a photo of the signed receipt before leaving with the car.
- Keep all invoices safely — they prove ownership and history.
